Best Staff Scheduling Software

In today’s fast-paced world, managing a team efficiently is crucial for the success of any business. One key aspect of this management is scheduling. Proper scheduling ensures that everyone knows their responsibilities and shifts, which helps in maintaining productivity and satisfaction. Luckily, there are many staff scheduling software options available that make this task easier. Let’s explore some of the best staff scheduling software available today.

Why Use Staff Scheduling Software?

Before diving into the best options, it’s important to understand why staff scheduling software is essential.

  1. Saves Time: Creating schedules manually can be time-consuming. Software automates this process, freeing up time for more important tasks.
  2. Reduces Errors: Manual scheduling often leads to errors such as double-booking or missed shifts. Software reduces these errors by providing accurate schedules.
  3. Increases Flexibility: Employees can view and adjust their schedules online, providing more flexibility and satisfaction.
  4. Improves Communication: These tools often come with communication features, ensuring that all staff members are informed about changes and updates.

Top Staff Scheduling Software

1. When I Work

When I Work is a user-friendly scheduling software that is perfect for small to medium-sized businesses. It offers a simple interface where managers can create and adjust schedules easily.


  • Shift Planning: Easily plan and distribute shifts.
  • Employee Availability: Employees can input their availability, helping managers to avoid conflicts.
  • Mobile App: Access and manage schedules from anywhere using the mobile app.

2. Deputy

Deputy is a powerful scheduling tool that is suitable for businesses of all sizes. It integrates with other business tools and provides a comprehensive scheduling solution.


  • Automated Scheduling: Create schedules automatically based on employee availability and business needs.
  • Time Tracking: Track hours worked and export data for payroll.
  • Communication Tools: Send messages and notifications to staff directly through the app.

3. Shiftboard

Shiftboard is designed for larger organizations that need to manage complex schedules. It offers advanced features to handle multiple shifts and employees efficiently.


  • Advanced Scheduling: Create complex schedules with ease.
  • Employee Self-Service: Allow employees to manage their shifts and availability.
  • Reporting: Generate detailed reports on attendance and labor costs.

4. Sling

Sling is a versatile scheduling tool that helps businesses streamline their scheduling process. It’s particularly useful for retail, hospitality, and healthcare industries.


  • Shift Scheduling: Create and manage shifts easily.
  • Task Management: Assign and track tasks to ensure everything gets done.
  • Team Communication: Use the built-in messaging system to keep everyone informed.

5. ZoomShift

ZoomShift is a simple yet effective scheduling software that is great for small businesses. It focuses on ease of use and provides all the essential features needed for scheduling.


  • Drag and Drop Scheduling: Quickly create schedules using the drag and drop interface.
  • Shift Swapping: Allow employees to swap shifts with ease.
  • Payroll Integration: Integrate with payroll systems to streamline payment processes.

Choosing the Right Software

When choosing the right scheduling software for your business, consider the following factors:

  1. Business Size: Ensure the software can handle the number of employees and the complexity of your schedules.
  2. Features: Look for features that match your business needs, such as time tracking, task management, or communication tools.
  3. Ease of Use: The software should be user-friendly and easy to implement.
  4. Cost: Consider your budget and choose software that provides good value for money.



Effective staff scheduling is essential for the smooth operation of any business. Using staff scheduling software can save time, reduce errors, and improve communication within your team. Whether you run a small business or a large organization, there is scheduling software that can meet your needs. From the user-friendly When I Work to the powerful Deputy and the versatile Sling, the options are plenty. Choose the one that fits your requirements and start reaping the benefits of efficient scheduling today.